Internship Activities

Question: Discuss about the Internship Activities. Answer: Organizational Policies and Procedure Type of Procedure List key points and what action is prescribed Emergency Evacuation procedures Evacuation warden of Guangdong By-Health Biotechnology assist the employees in an evacuation. Procedures to assist people with disabilities. Regular test of all the safety systems and repair them when needed. Training to all employees of Guangdong By-Health Biotechnology to take actions at the time of emergency Reporting OHS Incidents and Hazards The Guangdong By-Health Biotechnology uses personal protection and safety equipment as required. Promoting safety awareness among the workers of Guangdong By-Health Biotechnology. Evaluating safety performance of the supervisors. Employees have the right to refuse hazardous work in Guangdong By-Health Biotechnology. Procedure for resolving complaints/issues between employees Guangdong By-Health Biotechnology has open door policy which allows all employees are free to issue a complaint when necessary. Handle the complaints thoroughly and timely manner. The complaint of Guangdong By-Health Biotechnology is followed by corrective actions. Check back with the employee after taking the action so ensure the issue has resolved with his satisfaction. Internal Grievance Procedure(for bullying harassment) Guangdong By-Health Biotechnology has the policy for the mangers to take the complaint seriously and investigate the issue. The members line manger of Guangdong By-Health Biotechnology need to notify the employer has the right to nominate anyone from the management on responsibility of the case. The investigation procedure follows interview with both the team. According to the result of the investigation the Guangdong By-Health Biotechnology disciplinary actions would be taken. Applying for internal positions/jobs Guangdong By-Health Biotechnology has the policy to make sure that the employee is qualified for the position. The employee has to go for a procedure of interview. Guangdong By-Health Biotechnology mangers review about the employee according to his performance and behavior. Business Protocols and Etiquette Behavioral norms are the rules of Guangdong By-Health Biotechnology that the employees need to follow in the organization. The behavioral norms help them to adopt with the ambience of the organization. Engage Mentally and Emotionally- The workplace of Guangdong By-Health Biotechnology has the important and active part to play for maintaining the mental health and well being of the workers. It helps to support the colleagues and the mangers to build the quality for the interpersonal relationship along with effective leadership. Honesty- Honesty in workplace of Guangdong By-Health Biotechnology enables to eliminate unethical behavior from the organization. Workplace honesty in Guangdong By-Health Biotechnology is practice in the organization to create a long term relation with the customers. The customers start an honest environment for an organization (Dinesen 2013, pp 114-128). Maintain Confidentiality- It helps the Guangdong By-Health Biotechnology to protect and secure the information which could lead to the loss of the business or the clients. Moreover confidential information of Guangdong By-Health Biotechnology can be used in illegal activity which could result in the lawsuits for the employers (Cervantes and Fenz 2014, pp 234-241). Place cell phones on silent- The work of Guangdong By-Health Biotechnology consist of concentration and interactions with the customers. The phone in general mode could initiate a problem for the customers. They can even get disturbed for that. Moreover the concentration on a particular work could break because of the ringtone. Contribution in the Discussion- The employee of Guangdong By-Health Biotechnology should not speak to himself but need to give the contribution and discussions with others. The participations of Guangdong By-Health Biotechnology in the discussions enable the managers to view his point of view in the particular topic. They could initiate plans accordingly. Business Documentation Git is used as a version control system in Guangdong By-Health Biotechnology. The system of Guangdong By-Health Biotechnology has the advantage to merge easily and work locally. It commands on error syntax. Version Control system in Guangdong By-Health Biotechnology helps to edit the documents that is overwrites the content of the file. It helps in the organization to eliminate the human error. Without the use of it could initiate to make the work flew ineffectual tool and the team work becomes more confusing (Loeliger and McCullough 2012). The host company does not consist of any systems or Version control. The host company can use the centralized version control system like Subversion, CVS or Perforcxe. These version control system are based on the idea that it will record the change in the central system. The tools of the version control can automatically update the contents (Ram 2013, p.1). The company does not implement the Version Control System will be dissolved from some of the benefits of it. If the company does not implement a system the will hamper in the research effectiveness and the changes cannot implement in the workplace. It will enable to create two or more copies and results in generating from it. If someone in the organization ask for the same result in the new data or the file it will enable to go and remind the older version used. It would create to initiate a risk for time (Mahoney 2012, pp. 17-18). Workplace Health Safety Identification of the hazard- The most common hazard attached with Guangdong By-Health Biotechnology is the electricity hazard. The organization has small space with high voltage for the machines and the computers. Assessing the risk- The appliances used in Guangdong By-Health Biotechnology are faulty which can lead to fires. It can lead to cause injuries and loss of life along with damage to plant and equipment. It can lead to flammable or explosive atmosphere moreover the area of the office is small and has only one exits point (Haimes 2015). Tools for hazards- The tools used to identify in Guangdong By-Health Biotechnology has the hazard Brainstorming, Hazard and Operating Studies (HAZOPS), Checklists, Failure Modes and Effects Analysis (FMEA), Structured What-if (SWIFT), Dynamic Models and Future Hazard Identification through Fast method (Anderson and Tompkins 2015). Risk assessment tool to identify key factors contributing to risk The Tools of Guangdong By-Health Biotechnology Used for the Identifying the Risk Are the Documentation Reviews, Information-Gathering Techniques, Checklists, Assumption Analysis and Diagramming Techniques (GorzeÅ„-Mitka 2013, pp. 6-11). Stakeholders involved- The stakeholders of Guangdong By-Health Biotechnology involved for the risk assent procedure in the internship organization are the directors, employees, unions and the community. The active participation of all the members of Guangdong By-Health Biotechnology is needed in terms of assessing the risk. The company has the policy to enable the participation of all the employees into it. Risk assessment is documented- Guangdong By-Health Biotechnology has the procedure and policy to recognize the risk. After the identification of the risk they decide who might harm and the ways of it. Guangdong By-Health Biotechnology then evaluates the risk and decides on the control measures. They recode the findings through implementing legal requirement. They review the assessment and update when necessary. Supervision Guangdong By-Health Biotechnology has implemented the training program so that the internees enable to adopt more professional approach in their work. Shortcomings in an organization- The training with the supervisor of Guangdong By-Health Biotechnology enables to focus on points so as to build an interpersonal skills and more professional approach. The supervisor of Guangdong By-Health Biotechnology make the learnings to tackle the shortcomings. For example in the internship program the entire headcount into several groups and focus on the training of each group. The segmentations of the groups were done accordingly as in first time mangers, middle management, senior leaderships and executive leaderships. Development of communication- The training of Guangdong By-Health Biotechnology helps in the communication skills of the employees. The program initiated to communicate with different employee and the mangers. It helps to understand about the importance of formal communication and its difference with informal communication. The communication enables to understand the values and fundamentals of the leaders (Anderson and Tompkins 2015). Team building- The program of Guangdong By-Health Biotechnology further initiated to involve with different interns and make a team for the work. Guangdong By-Health Biotechnology enabled to coordinate and communicate with all the team members. It further helps to make decisions at critical situations. It also enables to create a leadership quality as and when the situation arises for making decisions. Reflection and Review The performance appraisal method of Guangdong By-Health Biotechnology with the motive motivates the employees so that they perform better. Guangdong By-Health Biotechnology use the appraisal based on the productivity, quality, and the duration of the service and the training. Assessment centre Method- The method is used in senior levels. It helps to assess the mangers and the supervisors s used in the organization for evaluating the employees in their daily business (Pichler 2012, pp. 709-732) Behaviorally anchored rating scale- The technique in Guangdong By-Health Biotechnology used in the organization is consider as one of the equitable technique comparing with other techniques. It helps in guarantees the precision and the effectiveness of the employees. Critical Incident Technique- It involves in the positive as well as the negative stimulus of the employee in the work place. It helps to evaluate the employees in the job. The appraisal in Guangdong By-Health Biotechnology is provided to the interviewee and reacts in the scenarios accordingly. Essay Evaluation- The method in Guangdong By-Health Biotechnology is used as one of the effective way for appraising the employee. It helps to give the opportunity to explore and describe the qualities or the shortcomings of the employee (Aggarwal and Thakur 2013, pp. 2249-8958). Human Asset Accounting Method- The appraisal system is in Guangdong By-Health Biotechnology to give more focus on the profitability of the company. It is associated with the amount that the employee of that organization generates and the fair process for the organization and the employee. Reference List: Dinesen, P.T., 2013. Where you come from or where you live? Examining the cultural and institutional explanation of generalized trust using migration as a natural experiment.European sociological review,29(1), pp.114-128. Cervantes, G.V. and Fenz, S., 2014, June. How to Assess Confidentiality Requirements of Corporate Assets?. InIFIP International Information Security Conference(pp. 234-241). Springer Berlin Heidelberg. Loeliger, J. and McCullough, M., 2012.Version Control with Git: Powerful tools and techniques for collaborative software development. " O'Reilly Media, Inc.". Ram, K., 2013. Git can facilitate greater reproducibility and increased transparency in science.Source code for biology and medicine,8(1), p.1. Mahoney, M., 2012, October. The Storyteller version control system: Tackling version control, code comments, and team learning. InProceedings of the 3rd annual conference on Systems, programming, and applications: software for humanity(pp. 17-18). ACM. Haimes, Y.Y., 2015.Risk modeling, assessment, and management. John Wiley Sons. Aggarwal, A. and Thakur, G.S.M., 2013. Techniques of performance appraisal-a review.International Journal of Engineering and Advanced Technology (IJEAT) ISSN, pp.2249-8958. Pichler, S., 2012. The social context of performance appraisal and appraisal reactions: A metaà ¢Ã¢â€š ¬Ã‚ analysis.Human Resource Management,51(5), pp.709-732. Anderson, K.E. and Tompkins, P.S., 2015.Practicing communication ethics: Development, discernment, and decision-making. Routledge. GorzeÅ„-Mitka, I., 2013. Risk identification tools-Polish MSMEs companies practices.Problems of Management in the 21st Century,7, pp.6-11.